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Ticket #43473: 43473-text-final.txt

File 43473-text-final.txt, 11.2 KB (added by idea15, 6 years ago)

Final text edits

2<p class="wp-policy-help">This template will help you to draft your web site's privacy policy.</p>
3<p class="wp-policy-help">We have suggested the sections you will need. Under each section heading you will find a short summary of what information you should provide, in italics, which will help you to get started.</p>
4<p class="wp-policy-help">Please edit your privacy policy content, making sure to delete the suggested prompts, and adding any information on data collection and retention from your plugins and third-party providers. Once you publish your policy page, remember to add it to your navigation menu.</p>
5<p class="wp-policy-help">It is your responsibility to write a comprehensive privacy policy, to make sure it reflects any national and international legal requirements on privacy, and to keep your policy current and accurate.</p>
7<hr />
9<h2>Who we are</h2>
10<p class="wp-policy-help">In this section you should note your site URL, as well as the name of the company, organisation, or individual behind it, and some accurate contact information.</p>
11<p class="wp-policy-help">The amount of information you may be required to show will vary depending on your local or national business regulations. You may, for example, be required to display a physical address, a registered address, or your company registration number.</p>
13Our website address is:
15<h2>What personal data we collect and why we collect it</h2>
16<p class="wp-policy-help">In this section you should note what personal data you collect from users and site visitors. This may include transactional data, such as purchase information; technical data, such as information about cookies; and personal data, such as user account information.</p>
17<p class="wp-policy-help">You must also note any collection and retention of sensitive personal data, such as data concerning health.</p>
18<p class="wp-policy-help">In addition to listing what personal data you collect, you need to note why you collect it. These explanations must note either the legal basis for your data collection and retention or the active consent the user has given.</p>
19<p class="wp-policy-help">Personal data is not just created by a user’s interactions with your site. Personal data is also generated from technical processes such as contact forms, comments, cookies, analytics, and third party embeds. By default, WordPress does not collect any personal data about visitors, and only collects the data shown on the User Profile screen from registered users. If you enable commenting on your site, personal data of commenters will be collected (see below). Further, many plugins collect personal data, so be sure to add the relevant information below.</p>
21<h3>Contact forms</h3>
22<p class="wp-policy-help">By default, WordPress does not include a contact form. If you use a contact form plugin, use this subsection to note what personal data is captured when someone submits a contact form, and how long you keep it. For example, you may note that you keep contact form submissions for a certain period for customer service purposes, but you do not use the information submitted through them for marketing purposes.</p>
25<p class="wp-policy-help">In this subsection you should note what information is captured through comments.</p>
26When visitors leave comments on the site we collect the data shown in the comments form, and the visitor’s IP address and browser user agent string to help spam detection.
28An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.
31<p class="wp-policy-help">In this subsection you should list the cookies your web site uses, including those set by your plugins, social media, and analytics. We have provided the cookies which WordPress installs by default.</p>
33If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
35If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
37If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and is used to indicate the post ID of the article you just edited so that subsequent edits create another draft version. This cookie lasts for one day.
39<h3>Embedded content from other websites</h3>
40Articles on this site may include embedded content from other websites (e.g. videos, images, articles, etc.).
42These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website. We recommend you visit the embedded content providers' privacy policies below to control your privacy options: (the link needs to go here)
46<p class="wp-policy-help">In this subsection you should note what analytics package you use, how users can opt out of analytics tracking, and a link to information on how your analytics provider conforms to European data protection law.</p>
47<p class="wp-policy-help">By default, WordPress does not collect any analytics data. However, many web hosting accounts collect some anonymous analytics data. You may also have installed a WordPress plugin that provides analytics services, such as Jetpack. In that case, add information from that plugin here.</p>
50<h2>Who we share your data with</h2>
52<p class="wp-policy-help">In this section you should name and list all third-party providers with whom you share site data, including partners, cloud-based services, payment processors, and third-party service providers, and note what data you share with them and why. Link to their own privacy notices if possible.</p>
53<p class="wp-policy-help">By default, WordPress does not share any personal data with anybody.</p>
56<h2>How long we retain your data</h2>
57<p class="wp-policy-help">In this section you should explain how long you retain personal data collected or processed by the web site. While it is your responsibility to come up with the schedule of how long you keep each dataset for and why you keep it, that information does need to be listed here. For example, you may want to say that you keep contact form entries for six months, analytics records for a year, and customer purchase records for ten years.</p>
59If you leave a comment, the comment and its metadata are retained indefinitely.
61For users that register on our website (if any), we store the personal information they provide in their user profile. All site administrators can see, edit or delete their data at any time.
63<h2>What rights you have over your data</h2>
64<p class="wp-policy-help">In this section you should explain what rights your users have over their data and how they can invoke those rights.</p>
66If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we delete any personal data we hold about you. This does not include any data we are obliged to keep for financial, legal, or security purposes.
68<h2>Where we send your data</h2>
69<p class="wp-policy-help">In this section you should list all transfers of your site data outside the European Union and describe the means by which that data is safeguarded to European data protection standards. This could include your web hosting, cloud storage, SAAS accounts, or other third-party services.</p>
70<p class="wp-policy-help">European data protection law requires data about European residents which is transferred outside the European Union to be safeguarded to the same standards as if the data was in Europe. So in addition to listing where data goes, you should describe how you ensure that these standards are met either by yourself or by your third-party providers, whether that is through an agreement such as Privacy Shield, model clauses in your contracts, or binding corporate rules.</p>
72Visitor comments are checked through an automated spam detection service. This may be located outside the European Union.
74<h2>Your contact information</h2>
75<p class="wp-policy-help">In this section you should provide a contact method for privacy-specific concerns. If you are required to have a Data Protection Officer, list their name and full contact details here as well.</p>
77<h2>Additional information</h2>
78<p class="wp-policy-help">If you use your site for commercial purposes and you engage in more complex collection or processing of personal data, you should note the following information in your privacy notice in addition to the information we have already discussed.</p>
80<h3>How we protect your data</h3>
81<p class="wp-policy-help">In this section you should explain what measures you have taken to protect your users’ data. This could include technical measures such as encryption; security measures such as 2FA; and human measures such as staff training in data protection. If you have carried out a Privacy Impact Assessment, you can mention it here too.</p>
83<h3>What data breach procedures we have in place</h3>
84<p class="wp-policy-help">In this section you should explain what procedures you have in place to deal with data breaches, either potential or real, such as internal reporting systems, contact mechanisms, or bug bounties.</p>
86<h3>What third parties we receive data from</h3>
87<p class="wp-policy-help">If your web site receives data about users from third parties, including advertisers, this information must be included within the section of your privacy notice dealing with third party data.</p>
89<h3>What automated decision making and/or profiling we do with user data</h3>
90<p class="wp-policy-help">If your web site provides a service which includes automated decision making - for example, allowing customers to apply for credit, or aggregating their data into an advertising profile - you must note that this is taking place, and include information about how that information is used, what decisions are made with that aggregated data, and what rights users have over decisions made without human intervention.</p>
92<h3>Industry regulatory disclosure requirements</h3>
93<p class="wp-policy-help">If you are a member of a regulated industry, or if you are subject to additional sectoral privacy laws, you may be required to disclose that information here.</p>